Availability & Booking Rules
Choose the days and times you are open for meetings, and set rules for notice, gaps between meetings, daily limits, and deadlines.
Availability is how you tell the system when you are open. You set this once per meeting plan, and the booking page only ever offers times that fit your schedule and your rules.
Set your open days and times
Your availability is a weekly schedule that repeats. For each day of the week, you choose the time windows you are open.
- Open the meeting plan and go to its Availability section.
- Turn on the days you want to offer meetings — for example, Monday to Friday.
- For each day, add one or more time windows (for example, 9:00 AM–12:00 PM and 2:00 PM–5:00 PM).
- Click Save.
The system then offers bookable times inside those windows, spaced to fit the meeting length and your booking rules. Students always see these times in their own time zone, so there is no confusion about when a meeting starts.
Booking rules
These rules keep your schedule sensible and protect your time. They apply to the meeting plan you set them on.
| Rule | What it does |
|---|---|
| Minimum notice | How far ahead a student must book. For example, set 4 hours so no one can grab a slot starting in 10 minutes. |
| Buffer before | A gap added before each meeting, so you are not booked right up to the start. |
| Buffer after | A gap added after each meeting, so you have time to wrap up before the next one. |
| Maximum meetings per day | A daily cap. Once you hit it, the rest of that day shows as full. |
| Cancellation deadline | How close to the start time a student may still cancel. After this point, cancelling is no longer offered. |
| Reschedule deadline | How close to the start time a student may still move the meeting to a new time. |
How the rules shape the booking page
- A time only appears if it sits inside an open window and respects your minimum notice.
- Buffers quietly remove times that would sit too close to another booking.
- When you reach your daily limit, remaining times for that day disappear.
- Once a booking exists for a time, that time is no longer offered to others (unless the plan allows a group — see Group & request bookings).
What the student sees
The student sees a clean calendar with only the times they can actually book. They never see your buffers or limits as separate settings — those simply shape which times show up. After booking, they are told the cancellation and reschedule deadlines so they know their options.
Buffers are a quiet way to avoid back-to-back meetings. Even a 10-minute buffer before and after gives you breathing room between sessions.
Good to know
- Each meeting plan has its own availability, so a quick 15-minute call and a long tutoring session can run on completely different schedules.
- Time zones are handled for you. You set times in your zone; students see them in theirs; the calendar invite shows each person the right local time.
- Cancellation and reschedule deadlines apply to both you and the student — see Managing bookings.